Project Assistant

AFBF Careers & Internships / April 4, 2022

DEPARTMENT:                       Foundation

 

POSITION OBJECTIVE:       Provide administrative support to Foundation staff and assist in coordinating Foundation programs, projects, and activities

 

REPORTS TO:                          Director, Project Management

 

LOCATION:                               Washington, DC

 

DUTIES and RESPONSIBILITIES:

  • Provide general administrative support to Foundation staff including project coordination, arranging and preparing meetings and preparing mailings.
  • Provide outstanding customer service to vendors, funders, and donors.
  • Maintain and regularly update annual mailings, mailing lists, manuals, and other materials related to the Foundation.
  • Maintain Foundation resources on the fulfillment website and provide outstanding service to customers.
  • Perform administrative and general office functions to ensure efficient and timely operations, including calendar management, scheduling, and team logistics.
  • Process expense reports, submit invoice requests, and submit invoice payments into to the AFBF accounting system.
  • Update and maintain the integrity of data in the Foundation’s donor management system and the Foundation’s American Farm Trail agritourism app.
  • Assist with correspondence to vendors, donors, supporters, and customers including the proper filing of donor records and proper acknowledgement of donor gifts.
  • Create and maintain accuracy of contact lists in Bloomerang, Excel files, and listservs.
  • Assist in planning and logistics of the trade show booth, fundraising event(s), and other activities at the Farm Bureau Annual Convention. Assist with other national conferences as needed.
  • Assist with the development of presentations as requested.
  • Provide relief and back-up assistance to the front desk.
  • Assist with other responsibilities and functions as assigned.

 

RELATIONSHIPS:

Works daily with all members of the Foundation team.  Works with other AFBF and affiliated company staff, state Farm Bureaus, Ag in The Classroom, and volunteer leaders as needed. In addition to relationships to staff this position works with customers, teachers, volunteers, consultants, and donors.

 

EDUCATION OR TRAINING REQUIRED:

  • Bachelor’s degree or equivalent experience in a professional environment

 

EXPERIENCE AND SKILLS REQUIRED:

  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Publisher and Outlook)
  • Experience with maintaining and updating databases
  • General correspondence experience including writing and editing letters for email and mail merge

 

PREFERRED EDUCATION/EXPERIENCE/TRAINING/SKILLS:

  • Experience using donor management software

 

OTHER REQUIREMENTS: 

  • Some travel required
  • Occasional work on weekends

  

TO APPLY:

Please submit a cover letter and resume to humanresources@fb.org

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