Project Coordinator

AFBF Careers & Internships / October 24, 2022

DEPARTMENT:                       Finance & Operations

 

POSITION OBJECTIVE:       Provide administrative and project support to the Office Operations Team

 

REPORTS TO:                          Director, Office Operations

 

LOCATION:                               Washington, DC; eligible for telework flexibility 2 days/week

 

DUTIES AND RESPONSIBILITIES:

  • Serve as main point of contact for office related requests from staff
  • Serve as main point of contact for building operations and in-office catering needs, including but not limited to, Boston Properties Portal, Collins Interiors, Grub Hub and other vendors and suppliers as necessary
  • Maintain & update manuals for the Office Operations Team, including, but not limited to, the Front Desk Guide, General Office Procedures, Internal Meetings Booking Policy, Conference Pantry Policy, AFBF Conference Calendar Process and Procedures Guide and Conference Room Operations Guide Research
  • Set up vendor meetings for Director, Office Operations
  • Collaborate with Office Services Coordinator to manage and setup meetings
  • Monitor the AFBF Meetings Inbox: Receive, reserve and file all meeting requests
  • Research, coordinate and prepare meeting contracts for review and approval by manager
  • Serve as main point of contact for Egencia Travel management procedures
  • Serve as main point of contact in training new administrative assistants on front desk, conference room, travel procedures, and office procedures
  • Manage logistics and provide on-site coordination and support for AFBF Board Meetings and internal meetings as directed 
  • Manage all aspects of bi-annual office blood drive
  • Conduct general research and analysis of topics related to office operations, internal meetings and other applicable topics
  • Provide relief and back-up assistance to the front desk on a rotating schedule with other support staff
  • Provide back-up support to the Office Services Coordinator
  • Provide on-site assistance at the AFBF Annual Convention
  • Other duties as assigned

 

RELATIONSHIPS:

Communicate and coordinate with all AFBF staff. Communicate with state staff and outside vendors as needed.

 

EDUCATION OR TRAINING REQUIRED:

  • Associates degree or equivalent experience

 

EXPERIENCE AND SKILLS REQUIRED:

  • 2-3 years’ experience in a professional environment
  • Proficient with Microsoft Office and other office software
  • Detail oriented and organized
  • Ability to collaborate with staff from all departments to accomplish tasks
  • Basic understanding of AV equipment in conference rooms
  • Experience with meeting and event logistics

 

PREFERRED EDUCATION/EXPERIENCE/TRAINING/SKILLS:

  • Farm Bureau work experience a plus
  • Proficient with Egencia Travel management software (other travel software such as Concur is acceptable)
  • Experience with database programs

 

OTHER REQUIREMENTS: 

  • Ability to work occasional overtime on a project need basis
  • Ability to travel 2 to 4 times a year

 

TO APPLY:

Submit a cover letter and resume to humanresources@fb.org. The deadline for applications is November 4, 2022.

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