Receptionist/Administrative Assistant

DEPARTMENT: Finance & Operations

POSITION OBJECTIVE: Serve as receptionist and provide administrative support to the Finance and Operations Department.

REPORTS TO: Director, Office Operations

LOCATION: Washington, DC

DUTIES AND RESPONSIBILITIES:

Welcome visitors by greeting them in person or via telephone, answering and referring inquiries

• Direct visitors by giving instructions, such as meeting room locations and other information
• Ensure that the front desk operating guide contains the most current information and recommend improvements as needed
• Maintain organized reception areas
• Provide administrative support for the Director, Office Operations
• Provide administrative support for AFBF Board Meetings and internal meetings, as directed
• Schedule internal conference rooms according to AFBF guidelines and distribute the DC Office Daily Meeting Schedule; confirm dates, times and room sets and schedule set-ups with the department hosting the meeting, HelpDesk, and Facility Ops
• Maintain records and process vendor invoices for the Finance and Operations Department, adhering to the document retention policy
• Prepare expense reports for certain AFBF staff
• Conduct vendor and product research
• Provide assistance on special projects, as needed

RELATIONSHIPS:

Communicate and coordinate with all AFBF staff and visitors. Communicate with state staff and outside service providers and suppliers as needed.

EDUCATION OR TRAINING REQUIRED:

• Associates degree or equivalent experience

EXPERIENCE AND SKILLS REQUIRED:

• Experience in a professional environment
• Courteous and professional demeanor
• Customer focused
• Ability to work well under pressure
• Proficient with Microsoft Office Suite and other office software
• Detail oriented and organized
• Ability to prioritize assignments

PREFERRED EDUCATION/EXPERIENCE/TRAINING/SKILLS:

• Experience with multiple software applications preferred

OTHER REQUIREMENTS:

• Ability to work overtime occasionally, as needed

TO APPLY:

Please send cover letter and resume to humanresources@fb.org.